Shared Resources
Shared Resources lets one site use helpful translation resources from other sites in your team. This is useful when your sites use the same terms, brand language, product names, or repeated content.
Instead of rebuilding everything site by site, you can reuse what already exists. This helps your team translate faster and stay more consistent.
What You Can Share
| Resource | What it helps with |
|---|---|
| Glossary | Reuses important terms and preferred translations from another site. |
| Similar Phrases | Reuses previously translated phrases from another site. (Translation memory). |
| Translation Rules | Reuses translation and review instructions from another site. |
What Else "Use Similar Phrases" Helps With
When you turn on Use Similar Phrases for another site, it can also help in a few other places in SiteTran.
- Multi-site phrase search in the translator interface, so translators can search and find matching phrases from shared sites more easily.
- Saved bookmarks, so bookmarked phrases from shared sites can also show up.
- Translator Inbox and chat, so translators can also see shared-site phrase discussions in those areas.
In some cases, this shared phrase data may also be used by your AI to give better translation context.
Why Use Shared Resources
- Keep translations more consistent across sites in the same team.
- Save time by reusing work you already did elsewhere.
- Reduce manual fixes for repeated terms and repeated phrases.
- Help translators make better decisions with more context.
Before You Start
Shared Resources only works between sites in the same team.
It is also one-way. If Site A uses resources from Site B, that does not automatically mean Site B uses resources from Site A.
It also does not copy or move content between sites. It simply lets the current site see and use selected resources from another site.
How To Set It Up
- Open the site that should receive the shared resources.
- Go to Settings and open Shared Resources.
- Select one or more sites from your team.
- Click Use Site(s).
- Turn on the resource types you want to use, such as Use Glossary, Use Similar Phrases, or Use Translation Rules.
That site will now use those resources in the translator interface.
How It Works
When you enable a shared resource, your current site can use that other site's glossary terms, previously translated phrases, or translation rules while translating.
This is especially helpful when multiple sites use the same language, product names, navigation labels, or repeated content.
Your own site's resources still matter too. Shared Resources adds useful help from other sites in your team. It does not replace your current site's work.
Example
Imagine you have one main website and several regional or brand sites. If your main site already has a strong glossary, useful translation rules, and lots of approved translations, the other sites can use that work instead of starting from zero.
This helps keep key terms aligned and avoids translating the same thing over and over again.
Tips To Avoid Mistakes
- Make sure you are on the correct site before setting up sharing. You are choosing what this site will use.
- If two sites should share resources both ways, simply set it up on both sites.
- Only turn on the resource types you actually want to use.
- If you want to stop using a resource later, turn that resource toggle off.
In Short
Shared Resources helps your team reuse glossary terms, translation rules, and past translations across sites in the same team. It is a simple way to save time, improve consistency, and make translation work easier to manage.