How to Import your Files?
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Navigate to Project: Go to the site or project where you want to import data.
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Select "Pages & Phrases": Click on "Pages & Phrases" in the navigation menu.
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Add New Page: Click "Add New Page" and select "Upload File."
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Upload Your File: Drag and drop your file or select it manually by clicking the blue file area.
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Validate Your File: Click "Validate File" to begin validation. If issues are detected, an error message will appear. Ensure your file meets our requirements.
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Review Languages & Translators:
Existing translators can be identified by Translator User ID, email, or name. If a human translator’s user ID is not yet a translator on the destination site and language, review shows their name and ID under New Translators. Select Invite to add them, or uncheck it to import those translations under your own name. Translators already associated with the destination team can be invited by ID; otherwise, enter their email. Missing languages are added before invitations. Matching an existing translator returns their user ID and name; it does not add their email to the file.
Translations credited to DeepL, Google Translate, or OpenAI keep that attribution on import. These accounts do not need invitations or membership in the destination language. Importing their translations does not enable machine translation or add machine reviewers.
Team owners and Team Editors can see translator emails during review. Other team members see names, or “Translator” when no name is available. If an invitation needs an email that is missing from the file, you can still enter it.
- Languages Available: Matches languages already present in your site.
- Languages Missing: Languages in the file not yet part of your site, which can be added.
- Translators: Existing translators for the specified languages.
- Missing Translators: Translators not yet part of your site, appearing as "missing(new)."
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Adjust Import Settings: Select the languages and translators for import. You may invite missing translators and specify their roles; if no email addresses are found in the file, you may be prompted to enter them.
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Finalize the Import: Click "Import" to complete the import. You will be redirected to view the imported phrases.
Prepare your File
Each format has its own required columns or fields. Check yours before you upload: CSV Import - File Structure & Requirements, JSON Import - File Structure & Requirements, or XLIFF Import - File Structure & Requirements. Importing a term list? See Glossary Import.
Exported files from SiteTran are a good starting point, because they already use the expected structure. See Exporting your Data in SiteTran: CSV, JSON, and XLIFF.